Managing Users

The user management system allows administrators to control access to award programmes, assign roles, and manage user accounts. This guide explains how to invite new users, set permissions, and maintain user information.

Understanding User Roles

The system supports different user roles, each with specific access levels and capabilities:

Administrators have full access to all nominations and system settings. They can manage users, configure programmes, and perform all administrative functions. Administrators are responsible for inviting new users and assigning appropriate roles.

Judges have limited access to nominations based on their assigned categories. They can only view nominations that have been marked as Shortlisted or Judged, ensuring they focus on evaluating candidates that have passed initial screening. Judges can score nominations and provide feedback but cannot modify programme settings.

Shortlisters have read-only access to nominations in their assigned categories. They can view nominations marked as Contacted, Confirmed, or Shortlisted, allowing them to participate in the initial screening process without making final decisions.

Inviting New Users

To add a new user to the system, navigate to the Users section in the dashboard and click the Send Invitation button. You'll need to provide the user's email address and select their initial role. The system will send an invitation email with instructions for creating an account.

When inviting users, consider which programmes they need access to and what level of permissions they require. It's best practice to assign the minimum necessary permissions for each user's responsibilities. You can always adjust permissions later as needed.

Managing User Permissions

User permissions are managed at the programme level, allowing for flexible access control across different award programmes. To modify a user's permissions, navigate to their profile page and locate the Programme Settings section.

For each programme, you can assign specific permission levels that determine what actions the user can perform. These permissions control whether the user can view, edit, or administer various aspects of the programme. The permission pills display the user's current access levels for easy reference.

In addition to permissions, you can also manage email subscriptions for each programme. These settings determine which notification emails the user receives, such as alerts about new nominations or system updates. Users can customize these preferences to receive only the information relevant to their role.